IMATEQ Germany - Vossloh Rolling Stock GmbH and IMATEQ Italia Srl Data Privacy Policy

IMATEQ sees the protection of its customers and other interested parties as an important matter. This also applies, of course, to the handling of your personal data collected via our website or other online services offered by us (e.g. Microsoft 365) www.vl-rs.com. The data privacy principles described in this policy do not apply to websites accessible from our website via hyperlinks.
Please note that security of any data transmitted via the Internet can be compromised. It is not possible to fully protect data from access by third parties.

Which data is collected and how?

You can use our website and other online services to obtain information about our company and the products and services we offer in a variety of ways. For example, you can either order or download our publications or else you can contact our Press Department or IMATEQ in general directly.
Our site provides you with the option of contacting us via email, in which case the information provided by the user is retained for the purpose of processing the inquiry. The data is not forwarded to third parties, nor is there is a comparison of the data collected in this way with data that may have been collected by other components of our site.
Unless stated otherwise in the sections that follow, the legal basis for processing personal data on this website is Article 6, Paragraph 1 (b) of the GDPR.

When and how is information automatically collected?

Data protection concerns the protection of personal data. According to Article 4, Paragraph 1 of the GDPR, personal data is any information that refers to an identified or identifiable individual and includes such details as name, postal address, email address and telephone number but also usage data such as your IP address.
Every time a user accesses our homepage or opens a file on our website, this event is recorded in a server log file. This data is only retained for internal system-related and statistical purposes. The following data is recorded:

• Name of the file accessed
• Date and time of the access operation
• Amount of data transmitted
• Notification of whether the access operation was successful
• Type of web browser used
• The domain making the request
• The operating system used
• The IP address used
Personal information other than that listed above is not processed unless it has been provided by you voluntarily e.g. within the context of making an inquiry. Your information will not be forwarded to third parties without your consent.
This website uses cookies, which are small text files that are saved to your terminal device and accessed by your browser. The use of these cookies makes the website more user-friendly and improves its security. Although common browsers have a setting that disables cookies, we wish to point out that unrestricted access all of the website’s functionality cannot be guaranteed if you use this setting.

For what purposes and how long do we use your personal data?

IMATEQ uses your personal data for the technical administration of its website, and only to the extent necessary and permissible by law. If you decide to disclose your personal data to us to be used for the purposes stated, that data will only be retained and used for those purposes.
Applications sent to us via email are stored electronically and used exclusively for the purpose of processing those applications.
IMATEQ is always the storage point for the data. However, IMATEQ may also instruct external IT service providers or companies belonging to IMATEQ to store and process your personal data. In such cases, IMATEQ will have entered into a contractual agreement with the service provider that ensures that the provider complies with data privacy regulations when handling your personal data.

When and how is your personal data forwarded to third parties?

Your personal information is only forwarded to third parties if it is necessary for the purposes of processing your inquiry or complying with statutory requirements. Your personal information is not forwarded to third parties for any other purposes e.g. market research or any other forms of marketing.

How do we protect your data?

Suitable technical and organizational measures protect all the personal data collected through this website from intentional or unintentional manipulation, loss, destruction, misuse or access by unauthorized persons. These security precautions undergo continuous improvement in accordance with advances in technology. Your data is stored in a safe operating environment, for example, that is not accessible to the general public. In certain cases your personal data is encrypted during transmission using Secure Socket Layer (SSL) technology, which means that an approved encryption process is used for the communication between your computer and the IMATEQ servers as long as your browser supports SSL.
Our personnel have a duty to observe the special confidentiality requirements as per the applicable data protection regulations.

What are your rights?

Your rights are provided for in the respective regulations of the GDPR (Articles 15 to 21) and are specifically rights to:
• information,
• correction,
• deletion and
• objection.
Upon receipt of a written request for information we will inform you as promptly as possible which of your personal data we have on file. In the event that your personal data that we have on file is not or no longer correct, you can insist on a correction. If your data is incomplete, you can insist that it be completed. In the event that we have forwarded your details to third parties, we will inform these third parties of the corrections you have made – insofar as we are required to do so by law.
You can apply for the deletion of any personal data that we have retained if, for example, your information is no longer needed for the purpose for which it was collected, your information is wrongfully processed, you have withdrawn your consent or in the absence of statutory regulations stating otherwise.
You may object to any processing of your personal information done by us for legitimate reasons or in the public interest unless we demonstrate compelling and defensible reasons for processing the data that outweigh your interests, rights and freedoms, or the processing of your information serves to enforce, exercise or defend legal claims.
You have the right to submit a complaint to a regulatory authority if you are of the opinion that the processing of your personal information violates the General Data Protection Regulation.

Responsible party and contact

IMATEQ SAS and IMATEQ Srl are the responsible parties with respect to data protection laws.
If you have any questions concerning data privacy or wish to exercise your rights or entitlements with regard to your personal data or if you have any comments regarding this data privacy policy, feel free to contact our Data Protection Officer by post or via email:
Data Protection Officer for IMATEQ Germany - Vossloh Rolling Stock GmbH and IMATEQ Italia Srl

IMATEQ ITALIA S.r.l.

Alessia Timo
Strada Comunale Savonesa 12/16
Interporto di Rivalta
Offices: building 39 - Workshop: building 60
15057 Tortona – Fr. Rivalta Scrivia - AL

Contact.Italy@imateq.com